MINUTES OF A MEETING OF THE CLARKSVILLE TOWN COUNCIL
Held On January 8, 2008

A meeting of the Clarksville Town Council was called to order on January 8, 2008, at 7:30 P.M. in the meeting room of the Clarksville Municipal Center Administration Building by Council President Paul Kraft, who chaired the meeting.

Council members present:   Paul Kraft, Vicki Appleby, Greg Isgrigg, Raymond Richert, Donald Tetley, Bob Popp and David Fisher.  Council members absent:  None.   Also present at the meeting: Fire Chief Robert Hansford, Chief of Police Dwight Ingle, Street Commissioner Donald Hansford, Town Engineer Tom Clevidence, Dorothea Leuthart representing the Wastewater Billing Office, Mike Otto representing the Town’s wastewater treatment facility management firm, Redevelopment Director Rick Dickman, Planning Consultant Sharon Wilson, Parks Superintendent Brian Kaluzny, Building Inspector Bob Polston, Administrative Assistant Patricia Fraser, Town Attorney Chris Sturgeon, Clerk-Treasurer Gary Hall and Deputy Clerk-Treasurer Anita Elliott.

Presentation of Awards for Police Officer, Reserve Officer, Firefighter and Volunteer Firefighter of the Year…  Police, Fire and Safety Commissioners Butch Coleman and Jim Hall presented individual plaques to Police Officers Tony Bryant and Tony Lehman in recognition of having been chosen Police Officer of the year for 2007, to James Mullins for having been chosen Police Reserve Officer of the year for 2007, to James Hendrix for having been chosen Firefighter of the year 2007, and to Tom Selmer Sr. for having been chosen Volunteer Firefighter of the year for 2007. 

Approval of Agreement with E-Z Eye Advertising Company… Mr. Mike Cozzin of E-Z Eye Advertising Company presented a proposed one-year agreement for bench advertising throughout the town.  Following discussion a motion was made by Council Member Popp to accept the agreement with E-Z Eye Advertising Company.  The motion was seconded by Council Member Tetley and carried by unanimous vote.

Request for Fill Permit for Property Located off State Road 60…  Mr. John McCoy of Isgrigg & Associates Engineering Firm came before the council representing Mr. Hardee in connection with a request for a fill permit for property located off State Road 60 at Silver Creek. Town Engineer Tom Clevidence advised that the property is in the flood plain and written consent should be received from both the Indiana Department of Environmental Management (IDEM) and the Corp of Engineers before a permit is issued by the Town.    Following discussion, a motion was made by Council Member Popp to table the request until the proper consent is received from IDEM and the Corp of Engineers.  The motion was seconded by Council Member Fisher and carried by unanimous vote.

Request for Additional Street Lights in the Hunter Trace Condominiums Project…  Administrative Assistant Patricia Fraser presented a request from Klein Homes, LLC, for two additional street lights in the Hunter Trace Condominiums project, stating that the cost of the equipment and installation would be paid by the Hunters Trace Homeowners Association.  Council Member Isgrigg made a motion to approve the request for the two additional street lights.  The motion was seconded by Council Member Richert.  Following discussion Council Member Isgrigg withdrew his motion.  A motion was made by Council Member Fisher to table the request until written documentation from the homeowners association verifying that they agree to pay for the equipment and installation cost.  The motion was seconded by Council Member Isgrigg and carried by unanimous vote.

Acceptance of Conflict of Interest Annual Disclosure Statements…  Town Attorney Sturgeon presented conflict of interest annual disclosure statements from Council Member Kraft and Council Member Tetley, co-owners of K&T, Inc., d/b/a Kraft Marathon, regarding their financial interest in purchases by Town departments for goods and services from their service station.  He also presented a conflict of interest annual disclosure statement from Clerk-Treasurer Gary P. Hall regarding his contract to provide polygraph services in connection with police and public safety as needed by the Town. 

Renewal of Agreement with PJ’s Company…  Following the presentation of a proposed agreement between the Town of Clarksville and PJ’s Company in an amount not to exceed $35,000.00 annually for the company to provide GIS mapping  services and general assistance to the building department and planning staff, a motion was made by Council Member Fisher to renew the agreement for the period effective January 8, 2008 through December 31, 2008.  The motion was seconded by Council Member Isgrigg and carried by unanimous vote.

Renewal of Agreement with Jerry M. O’Neil…Following the presentation of a proposed agreement between the Town of Clarksville and Jerry M. O’Neil for construction inspection services in the amount of $28.00 per hour, a motion was made by Council Member Tetley to renew the agreement effective January 8, 2008 through December 31, 2008.  The motion was seconded by Council Member Isgrigg and carried by a vote of six aye votes and one nay vote, with Council Member Richert casting the nay vote in opposition to the motion.

Miscellaneous Business…  Parks Superintendent Kaluzny reported that the Parks Department winter program guide has been mailed and the programs are filling up quickly.

Council President Kraft reported that he signed up himself and Council Member Isgrigg to serve on the Airport Advisory Committee Board.

Approval of Claims…  Accounts payable registers presented for approval consisted of Town pre-approved claims issued 12/26/2007 through 12/31/2007 in the amount of $3,603,775.37, Town and Wastewater utility gross payroll issued 1/4/08 in the amount of $343,363.51, Town current claims numbered from zero through 47 in the amount of $485,070.09, Wastewater utility pre-approved claims issued 12/28/2007 in the amount of $25,485.47, Wastewater utility pre-approved claims issued 1/2/08 in the amount of $249,399.38, Wastewater utility pre-approved claims issued 1/3/08 through 1/7/08 in the amount of $21,276.38 and Wastewater utility current claims numbered one through 18 in the amount of $75,064.56.  A motion was made by Councilman Richert to approve the accounts payable registers presented.  The motion was seconded by Councilman Tetley and carried by unanimous vote.

Adjournment…   There being no further business to come before the Council at this time, on a motion made by Council Member Richert, seconded by Council Member Tetley and carried by unanimous vote the January 8, 2008 meeting of the Clarksville Town Council was adjourned at 7:59 P.M.

Approved February 12, 2008