MEMORANDUM OF AN EXECUTIVE SESSION
 OF THE CLARKSVILLE TOWN COUNCIL
 HELD ON APRIL 7, 2008

A meeting of the Clarksville Town Council was called to order on April 7, 2008, at 7:00 P.M. in the meeting room of the Clarksville Municipal Center Administration Building by Council President Paul Kraft, who chaired the meeting.

Council members present: Paul Kraft, Gregory Isgrigg, Vicki Appleby, Raymond Richert, Donald Tetley, Bob Popp and David Fisher.  Council members absent:  None.   Also present at the meeting: Fire Chief Robert Hansford, Police Chief Dwight Ingle, Street Commissioner Donald Hansford, Town Engineer Tom Clevidence, Dorothea Leuthart representing the Wastewater Billing Office, Mike Otto representing the Town’s wastewater treatment facility management firm, Redevelopment Director Rick Dickman, Planning Consultant Sharon Wilson, Parks Superintendent Brian Kaluzny, Building Inspector Bob Polston, Town Attorney Chris Sturgeon, Clerk-Treasurer Gary Hall and Deputy Clerk-Treasurer Anita Elliott.

Approval of Minutes…  A motion was made by Council Member Popp to approve the minutes of the regular meeting of the council held on February 26, 2008, an executive session held on February 26, 2008, a work session held on February 26, 2008, the regular meeting of the council held on March 11, 2008, the regular meeting of the council held on March 25, 2008 and an executive session held on March 25, 2008.  The motion was seconded by Council Member Appleby and carried by unanimous vote.

Request for Purchase of Computers for Wastewater Billing Office Tabled…  Council Member Fisher reintroduced the subject of the request for the purchase of new computers proposed by Wastewater Billing Office Manager Dorothea Leuthart at the March 25, 2008 council meeting, and made a motion to table action at this time.   The motion was seconded by Council Member Richert and carried by unanimous vote.

Acceptance of Group Health Renewal Proposal…  Mr. Edward Culpepper Cooper of Maverick Insurance presented information on the Town’s current health insurance plan, which currently utilizes the Preferred Health Plan (PHP) network with PHP as the third-party administrator for group health insurance and renewal proposals, stating that PHP had proposed the Town consider a two-year renewal for their services.  Mr. Cooper also advised that renewal information was considered by the insurance committee, who made recommendations first to bid out the re-insurance, second to increase the lifetime maximum benefit payout from the current one million dollars to two million dollars, and third to switch the Town’s current specific deductible from 95,000.00 to $100,000.00.  A motion was made by Council Member Richert to accept the recommendations of the insurance committee and approve the terms proposed by PHP for a renewal for two years beginning May 1, 2008.  The motion was seconded by Council Member Fisher and carried by unanimous vote.

Approval to Amend Current Insurance Plan Document…  Mr. Ed Cooper of Maverick Insurance reported that another recommendation of the insurance committee was that benefits for dialysis be limited to the amount of $7,000.00 per treatment, advising that Medicare would pick up coverage above that amount and stated that, if approved, amendments to the plan document  would need to be made for this change as well as the changes previously approved.  Following discussion, a motion was made by Council Member Isgrigg to approve the amendments to the current insurance plan document for the dialysis limit of $7,000.00 per treatment as well as the other changes previously approved at this meeting.  The motion was seconded by Council Member Popp and carried by unanimous vote.

Adoption of Additional Appropriation Ordinance 2008-BUD-01…  Following the announcement that a public hearing on proposed additional appropriations had been advertised for this meeting and a call for question or comments from the public regarding the requested items and amount, Town Attorney Sturgeon announced that there were no questions or comments from the public.  Following the presentation of a proposed additional appropriation ordinance numbered 2008-BUD-01, a motion was made by Council Member Tetley that the proposed ordinance be considered for adoption on its first reading at this meeting.  The motion was seconded by Council Member Isgrigg and carried by unanimous vote.  A motion was made by Council Member Tetley that Ordinance 2008-BUD-01 be adopted.  The motion was seconded by Councilman Isgrigg and carried by unanimous vote.

Update on Storm Water Master Plan…  Mr. Steve Hall, representing Stantec Consulting Services, Inc. (formerly Fuller, Mossberger Scott and May), and Mr. Jorge Lanz, representing Jacobi, Toombs, and Lanz, presented information on the current storm water master plan, advising that assessment reports had been prepared on observations made in connection with recent rain events in locations within the master plan area.  Mr. Hall asked the council to review the assessment reports and choose the best option of improvement in these locations. 

Acceptance of Contract for Renovation of Pump Station #23 from Team Contracting…  Town Engineer Tom Clevidence presented a bid tabulation report from contractors who bid on the renovation of pump station #23.  Town Engineer Clevidence recommended taking the low bid of $160,000.00 from Team Contracting for the renovation. A motion was made by Council Member Isgrigg to accept the contract from Team Contracting in the amount of $160,000.00 for the renovation of pump station #23.  The motion was seconded by Council Member Fisher and carried by unanimous vote. 

Acceptance of Contract for Construction Engineering Design of Pump Station #23 from Stantec Consulting Services, Inc.…   Town Engineer Tom Clevidence presented a contract from Stantec Consulting Services, Inc. for construction engineering design on the renovation of pump station #23.  Engineer Clevidence also reported that the construction inspection would be performed by Jerry O’Neil and himself.  A motion was made by Council Member Isgrigg to accept the contract with Stantec Consulting Services in an amount not to exceed $45,000.00 for the construction engineering design of pump station #23.  The motion was seconded by Council Member Appleby and carried by unanimous vote.

Acceptance of Contract for 2008 Stormwater Support and Permit Renewal from Stantec Consulting Services, Inc. …  Town Engineer Clevidence presented a contract from Stantec Consulting Services, Inc. for 2008 stormwater support and permit renewal.  A motion was made by Council Member Isgrigg to accept the contract from Stantec Consulting Services in the amount $59,890.00 for stormwater support and permit renewal.  The motion was seconded by Council Member Appleby and carried by unanimous vote.

Acceptance of Digital Telephone System from AT&T…  Council Member Isgrigg presented information on upgrading the municipal center’s current telephone system from Centrex to digital AT&T resulting in an initial monthly cost of $654.00.   A motion was made by Council Member Isgrigg to upgrade the municipal center’s telephone system to digital AT&T.  The motion was seconded by Council Member Richert and carried by unanimous vote.

Transfer Funds from Police Vehicle Towing Fund to Police General Fund…  Council Member Fisher requested from the council permission to transfer funds from the police vehicle towing fund to the police general fund for the purchase of reflective vests for police officers.  A motion was made by Council Member Fisher to transfer $2,000.00 from the Town’s vehicle towing fund into the general fund’s police department budget.  The motion was seconded by Council Member Richert.  In discussion Clerk-Treasurer Gary Hall informed the council that the funds did not require transfer and could be paid directly out of the vehicle towing fund.  Council Member Fisher withdrew his motion for a transfer of funds.

Request from Goodwill Industries for Sewer System…  Jorge Lanz, representing Goodwill Industries, reported that the council could be expecting a request from Goodwill Industries for the installation of sanitary sewers in the location of their newly-constructed facility on Applegate Lane, explaining that this report was for informational purposes only at this time and no action was being requested at the meeting.

Approval of Claims…  Accounts payable registers presented for approval consisted of Town and Wastewater/Stormwater utility gross payroll issued 3/28/08 in the amount of $252,423.90, Town pre-approved claims from 3/12/08 through 3/31/08 in the amount of  $255,672.43, Town current claims num­bered from zero through 74 in the amount of $133,253.63, Wastewater/Stormwater utility pre-approved claims issued 3/27/08 through 3/31/08 in the amount of $15,037.55, Wastewater/Stormwater utility pre-approved claims issued 4/1/08 in the amount of $200.00, Wastewater/Stormwater utility pre-approved claims issued 4/7/08 through 4/7/08 in the amount of $16,796.28 and Wastewater/Stormwater utility cur­rent claims numbered one through 24 in the amount of $239,409.26.  A motion was made by Council Member Fisher to approve the accounts payable registers presented.  The motion was seconded by Council Member Richert and carried by unanimous vote.

Adjournment…   There being no further business to come before the Council at this time, on a motion made by Council Member Richert, seconded by Council Member Fisher and carried by unanimous vote, the April 7, 2008 meeting of the Clarksville Town Council was adjourned at 7:51 P.M.

Approved May 19, 2008