MEMORANDUM OF AN EXECUTIVE SESSION
 OF THE CLARKSVILLE TOWN COUNCIL
 HELD ON June 2, 2008

A meeting of the Clarksville Town Council was called to order on June 2, 2008, at 7:00 P.M. in the meeting room of the Clarksville Municipal Center Administration Building by Council President Paul Kraft, who chaired the meeting.

Council members present:  Paul Kraft, Vicki Appleby, Raymond Richert, Donald Tetley, Bob Popp and David Fisher.  Council members absent:  None.   Also present at the meeting:  Fire Chief Robert Hansford, Police Chief Dwight Ingle, Street Commissioner Donald Hansford, Town Engineer Tom Clevidence, Mike Otto representing the Town’s wastewater treatment facility management firm, Redevelopment Director Rick Dickman, Planning Consultant Sharon Wilson, Parks Superintendent Brian Kaluzny, Building Inspector Bob Polston, Town Attorney Chris Sturgeon, and Natalie Isgrigg.  Clerk-Treasurer Gary Hall was not present.

Public Hearing on Additional Appropriation and Adoption of Ordinance No. 2008-BUD-03…  A public hearing was held regarding a requested additional appropriation for the Town Court User Fee in the amount of $4,050.00, and following a request for questions or comments from the public, Chairman Kraft announced that there were no questions or comments from the public regarding this matter.  Following the presentation of a proposed additional appropriation ordinance numbered 2008-BUD-03, a motion was made by Council member Popp to consider the proposed ordinance for adoption on its first reading at this meeting. The motion was seconded by Council member Richert and carried by unanimous vote.  A motion was then made by Council member Popp to adopt Ordinance No. 2008-BUD-03.  The motion was seconded by Council member Richert and carried by unanimous vote.

Request for Street Lights …There was a request for three street lights by The Dennis Wesley Co. Inc., two being on Veteran’s Parkway and one on Bass Pro Way, and the company proposed that the lights be installed by the Dennis Wesley Co. Inc. and that the Town would  take over costs for future maintenance and monthly electric charges.  A motion was made by Council member Fisher, to approve the street lights, with installation costs paid by the Dennis Wesley Co., Inc, and future maintenance and electric charges paid by the Town.  The motion was seconded by Council Member Isgrigg.  Discussion followed with Council member Tetley asking Sharon Wilson if these would be standard lights and Ms. Wilson responded in the affirmative.  There being no further discussion, Chairman Kraft called for a vote and the motion was unanimously carried.

Recognition…  Juanell Brey wrote a letter to Councilmember Kraft asking for a birthday greeting from the Town of Clarksville for her uncle Henry Calvin Brear, who is turning 100 on July 16th.  Councilmember Kraft declared that July 16, 2008 would be Henry Calvin Brear day in the Town of Clarksville. 

Additional Insurance Coverage…  There was an option made available for the Town of Clarksville to accept terrorist insurance coverage.  Following discussion, a motion was made by Council Member Popp to reject the terrorist insurance coverage.  The motion was seconded by Appleby and carried by unanimous vote.

Proposal to Evaluate Wastewater Treatment Plant…  Council member Isgrigg presented to the council a proposal from HDR Quest for an evaluation of the Wastewater Treatment Plant for the amount $92,996.00.  Following discussion about a recommendation regarding the source of funding for the project by Council member Popp, and the advisability of getting two more proposals, the subject matter was tabled at this time by consensus of the council. 

Bid Approved on Pump Station #11…  Council member Isgrigg announced three bids were received on gravel and grading for pump station #11, with Dan Cristiani being the lowest bidder with a bid of $10,077.00.  Council member Isgrigg made a motion to accept the bid of Dan Cristiani in the amount of $10,077.00 for gravel and grading on pump station #11.  The motion was seconded by Council member Richert, and carried by unanimous vote.

Approval of Resolution 2008-R-04…  Town Attorney Chris Sturgeon presented a proposed resolution naming twenty-four properties to be acquired through eminent domain, and setting the damages to be paid for each parcel.  Following discussion, a motion was made by Council member Fisher to approve the proposed resolution to acquire the named properties.  The motion was seconded by Council member Tetley and carried by unanimous vote.

Approval of Professional Engineering Agreement…  Jorge Lanz representing Jacobi, Toombs, and Lanz, Inc. presented the firm’s professional engineering agreement for the Applegate Lane Sewer Project survey, planning & design.  Following discussion of road closings and the time frame of the project, a motion was made by Council member Isgrigg to approve the agreement.  The motion was seconded by Council member Appleby, and carried by unanimous vote. 

 Proposed Draw on Letter of Credit…  Sharon Wilson presented information on Independence Place, stating that the letter of credit would be expiring June, 5 2008.  She advised that following investigation a decision was made that it was necessary to draw on the letter of credit, informed the council that she had received an estimate from Jacobi, Toombs, and Lanz, Inc. of the remaining infrastructure that needed to be completed in order to determine what amount was necessary, and advised that there had been a request from the developer to convert the current performance bond to a maintenance bond in the amount of $32,015.50 instead of drawing on the letter of credit.   After further discussion a motion was made by Council member Appleby to authorized Ms. Wilson to take steps to obtain the maintenance bond in the necessary amount.  The motion was seconded by Council member Fisher, and carried by unanimous vote.

Miscellaneous Business and Department Reports… Parks Superintendent Brian Kaluzny advised that the Town had received a $900,000.00 grant for the trails from the Department of Natural Resources through the office of Governor Mitch Daniels.  Superintendent Kaluzny also informed the council that the Little League project was approximately fifty percent complete and invited everyone to come tour the fields whenever they liked.

Council member Popp spoke further with regard to his position on the source of funding for the evaluation of the Wastewater Treatment Plant. 

Council member Tetley advised that the Fire Department had experienced another swift water rescue and commented that it was not as severe as the last one.

Approval of Claims…  A motion was made by Council member Appleby to approve the accounts payable registers presented.  The motion was seconded by Council Member Richert and carried by unanimous vote.

Adjournment…   There being no further business to come before the Council at this time, on a motion made by Council Member Appleby, seconded by Council Member Richert and carried by unanimous vote, the June 2, 2008 meeting of the Clarksville Town Council was adjourned at 7:40 p.m.

Approved August 4, 2008
Clarksville Town Council