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MEMORANDUM OF AN EXECUTIVE SESSION
OF THE CLARKSVILLE TOWN COUNCIL
HELD ON July 21, 2008
A meeting of the Clarksville Town Council was called to order on July 21, 2008, at 7:00 P.M. in the meeting room of the Clarksville Municipal Center Administration Building by Council President Paul Kraft, who chaired the meeting.
Council members present: Paul Kraft, Vicki Appleby, Raymond Richert, Bob Popp and David Fisher. Council members absent: Greg Isgrigg and Don Tetley. Also present at the meeting: Assistant Fire Chief Brent Wilson, Police Chief Dwight Ingle, Street Commissioner Donald Hansford, Town Engineer Tom Clevidence, Mike Otto representing the Town’s wastewater treatment facility management firm, Redevelopment Director Rick Dickman, Planning Consultant Sharon Wilson, Parks Superintendent Brian Kaluzny, Building Inspector Bob Polston, Council Administrative Assistant Trish Fraser, Town Attorney Chris Sturgeon, Clerk-Treasurer Gary Hall and Deputy Clerk-Treasurer Roberta McLemore.
Adoption of Resolution 2008-R-07 Identifying Parcels Eastern Boulevard to be Acquired by Eminent Domain and Determining Damages for the Properties… Town Attorney Chris Sturgeon presented a proposed resolution numbered 2008-R-07 entitled “Final Resolution Identifying Parcels and Determining Damages for Eastern Boulevard Property Being Acquired by Eminent Domain Pursuant to IC 32-24-2” identifying Parcel 34 and Parcel 34(A) with damages awarded in the amount of $3,125.00, Parcel 47 and Parcel 47(A) with damages awarded in the amount of $158,575.00, Parcel 50 and Parcel 50(A) with damages being awarded in the amount of $625.00, and Parcel 4, Parcel 4(A), Parcel 4(B) and Parcel 4(C) with damages being awarded in the amount of $80,765.00. A motion to adopt Resolution 2008-R-07 was made by Council Fisher, seconded by Council Member Richert and carried by unanimous vote.
Public Hearing on Request to Vacate Part of Koetter Drive… Town Attorney Chris Sturgeon advised that a notice had been properly published notifying of a public hearing on this date regarding the vacation of part of Koetter Drive to Jesse Ballew and called for questions or comments from the public. There being no questions or comments from the public, Attorney Sturgeon inquired if the council members had received comments regarding this matter. There being no council members having been contacted, Attorney Sturgeon asked that the record reflect that no comments were received or heard. Discussion was held regarding the radius of the cul-de-sac which Mr. Ballew had agreed to build in order for it to be adequate for semi-trailer trucks to turn around, and Town Attorney Sturgeon asked Mr. Ballew if he would agree to change the information presented in his letter requesting the vacation of property. Following discussion, a motion was made by Council Popp to approve the vacation requested subject to the approval of the Town’s Technical Review Committee on the proposed construction. The motion was seconded by Councilman Richert. Further discussion followed with Mr. Ballew requesting that the vacation be approved at this time with the plans for proposed improvements presented at the upcoming Technical Review Committee meeting for approval and Council Member Popp inquiring if Mr. Ballew would agree to comply with any recommendations of the Technical Review Committee. Council President Kraft restated the motion on the floor. Council Member Popp stated because of some confusion regarding the proposed improvements he would like for the matter of the vacation to be finalized at the August 4, 2008, and stated he was withdrawing his motion to approve the vacation subject to the approval of the Technical Review Committee. Councilman Richert stated he was withdrawing his seconding of the motion A motion to table the requested vacation of part of Koetter Drive at this time was made by Council Member Fisher, seconded by Council Member Appleby, and the motion was carried by unanimous vote.
Adoption of Resolution No. 2008-R-08 Declaring an Area of Eastern Boulevard an Economic Revitalization Area… Mr. Russell Gay and his attorney, Charles Murphy, were present in connection with the request of Mr. Gay for the Council to consider declaring his property on Eastern Boulevard an Economic Revitalization Area. Following discussion regarding the present condition of the area and the presentation of a proposed resolution numbered 2008-R-08 declaring the property at 1030 Eastern Boulevard an Economic Revitalization Area, a motion to adopt Resolution No. 2008-R-08 was made by Council Member Fisher, seconded by Council member Appleby and carried by unanimous vote.
Appointment to Redevelopment Commission… Council President Kraft announced that he was confirming for the record his appointment of Bill Wilson, who is a member of the Board of the Clarksville Community School Corporation, as a non-voting member of the Town’s Redevelopment Commission. Council President Kraft advised that this new appointment was made to comply with the provisions of a new state statute which became effective July 1, 2008.
Department Reports…
Police Department… Police Chief Ingle reported on some radio system problems, advising that the department may be coming to the council for additional 800 megahertz equipment. Councilman Kraft informed Chief Ingle that he had received complaints regarding speeding on Parkwood Drive, and Chief Ingle assured the council that officers would give attention to the problem area.
Street Department—Approval of Pre-approved Claim… At the request of Street Commissioner Donald Hansford, Town Attorney Sturgeon presented an invoice from Stantec, the engineering firm formerly known as Fuller, Mossburger, Scott & May, for services rendered in connection with assessing a section of the roadway on Gutford Road, in the amount of $4,044.00 which he would like to be paid from Town funds as a pre-approved claim pursuant to the provisions of the relevant Town ordinance concerning pre-approval of claims. Following discussion, a motion was made by Council Member Richert to approve the payment of the invoice presented as a pre-approved claim. The motion was seconded by Councilman Fisher and carried by unanimous vote.
Planning & Development—Approval to Cash Received from Roth Development as Security in Lieu of Bond… Following information presented by Planner Sharon Wilson regarding the request of Roth Development for the release of the security deposit of $1,525 made in 2005 on the Hunter Station Medical Plaza, the current status of the development, and the recommendation of the Town Engineer Tom Clevidence and herself in favor of the release, a motion was made by Council Member Appleby to release the $1,525 security deposit to Roth Development as requested. The motion was seconded by Council Member Popp and carried by unanimous vote.
Planning & Development—Approval of Contracted Grass Cutting… Building Inspector Bob Polston advised that he had invited quotes on providing contracted grass cutting services and had received varied per lot prices, the average of the range of quotes being in the area of sixty dollars per lot. Following the recommendation of Inspector Polston that interested vendors expressing interest in providing grass-cutting services be given the opportunity contract with the Town to do so for sixty dollars per lot, a motion was made by Council Member Richert that the recommendation of Inspector Polston for contracting with interested vendors for grass-cutting services for sixty-dollars per lot be approved. The motion was seconded by Council Member Appleby and carried by unanimous vote.
Approval of Claims… Accounts payable registers presented for approval consisted of Town pre-approved claims issued 7/14/08 in the amount of $136,767.18, Town pre-approved claims issued 7/14/08 through 7/18/08 in the amount of $359,196.22, Town and Wastewater/Stormwater utility gross payroll issued 7/18/08 in the amount of $273,724.17, Town current claims numbered from zero through 56 in the amount of $61,481.52, Wastewater/Stormwater utility pre-approved claims numbered one through 17 issued 7/8/08
through 7/18/08 in the amount of $27,327.20, and Wastewater/Stormwater utility current claims numbered one through 27 in the amount of $23,584.46. A motion was made by Council Member Fisher to approve the accounts payable registers presented. The motion was seconded by Council Member Popp and carried by unanimous vote.
Adjournment… There being no further business to come before the Council at this time, on a motion made by Council Member Richert, seconded by Council Member Popp and carried by unanimous vote, the May 5, 2008 meeting of the Clarksville Town Council was adjourned at 7:56 P.M.
Approved August 4, 2008
Clarksville Town Council
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