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MINUTES OF A MEETING OF
THE CLARKSVILLE TOWN COUNCIL
HELD ON AUGUST 4, 2008
A meeting of the Clarksville Town Council was called to order on August 4, 2008, at 7:00 P.M. in the meeting room of the Clarksville Municipal Center Administration Building by Council President Paul Kraft, who chaired the meeting.
Council members present: Paul Kraft, Greg Isgrigg, Vicki Appleby, Raymond Richert, Don Tetley, Bob Popp and David Fisher. Council members absent: None. Also present at the meeting: Fire Chief Bob Hansford, Police Chief Dwight Ingle, Street Commissioner Donald Hansford, Town Engineer Tom Clevidence, Mike Otto representing the Town’s wastewater treatment facility management firm, Redevelopment Director Rick Dickman, Planning Consultant Sharon Wilson, Parks Superintendent Brian Kaluzny, Code Compliance Officer Stan Kaskie, Council Administrative Assistant Trish Fraser, Town Attorney Chris Sturgeon, Clerk-Treasurer Gary Hall and Deputy Clerk-Treasurer Roberta McLemore.
Approval of Minutes… A motion was made by Council Member Appleby to approve the minutes of the regular meetings of the council held on May 19, June 2, and July 7, 2008. The motion was seconded by Council Member Isgrigg and carried by a vote of six ayes and one abstention, with Council Member Tetley abstaining.
Approval for Vacation of a Part of Koetter Drive… Attorney John Kraft appeared on behalf of Jesse Ballew requesting approval of the request for the vacation of a part of Koetter Drive. Planning Consultant Sharon Wilson advised that the report provided to council members specified items to be considered by the council in connection with the requested vacation, including the timing for the construction of the replacement cul-de-sac and whether a bond or letter of credit would be required. Discussion was held regarding the dimensions and design of the replacement cul-de-sac, with Council Member Popp questioning the variance in the entry angle and the exit angle, and Town Engineer Jorge Lanz advising that in his professional opinion this difference in entry- and exit angles is not a problem. A motion was made by Council Member Richert to approve the requested vacation, and the motion was seconded by Council Member Isgrigg. Further discussion was held regarding bond requirements, with Planning Consultant Sharon Wilson advising that the bond or a letter of credit should obtained in the amount of one-hundred-and-ten percent of the construction cost of the project, with the actual amount being determined after the project cost estimate has been submitted by the contractor and reviewed and approved by the Town.
Council Member Richert stated he was withdrawing his original motion and making a motion to approve the requested vacation of a part of Koetter Drive and to require a bond in the amount of one hundred and ten percent of the approved cul-de-sac construction project cost estimate. Council Member Isgrigg withdrew his second to the original motion and seconded Council Member Richert’s amended motion.
The motion as amended to approve the requested vacation and require a bond on the construction project was carried by unanimous vote.
Adoption of Ordinance 2008-S-03… A proposed ordinance regarding amending salaries in the Police Department was presented by Council Member David Fisher, who made a motion that the proposed ordinance numbered 2008-S-01 be considered for adoption on its first
reading at this meeting. The motion was seconded by Council Member Isgrigg and carried by
unanimous vote. A motion to adopt Ordinance 2008-S-01 was made by Council Member Fisher, seconded by Council Member Richert and carried by unanimous vote.
Appearance by Town Engineer Jorge Lanz… Town Engineer Jorge Lanz, President of the engineering firm of Jacobi, Toombs & Lanz, addressed the council regarding the procedures followed by the firm in the event that another client requests their professional services in connection with a project which would require action by the Town of Clarksville, and asked if the council members had any questions or comments. There were no questions or comments for Mr. Lanz regarding this matter.
Authorization for Wastewater to Purchase Utility Truck… Mike Otto, representing the Town’s wastewater treatment facility management firm, reported that the wastewater plant is need of a replacement for a 14-year-old utility truck and that quotes had been obtained from Carriage Ford in the amount of $30,197.64 and from Coyle Chevrolet in the amount of $33,471.00. Council Member Isgrigg advised that the current 14-year-old vehicle would be transferred to and utilized by the stormwater employees. Following discussion a motion was made by Council Member Isgrigg to accept the low bid of Carriage Ford in the amount of $30,197.64 for a new utility vehicle for the Wastewater Utility. The motion was seconded by Council Member Fisher and carried by unanimous vote.
Adoption of Ordinance No. 2008-Z-01 Establishing the Eastern Boulevard Corridor Zone… A proposed ordinance numbered 2008-Z-1 amending the Town’s zoning ordinance to include an Eastern Boulevard Corridor Zone was presented for consideration, and the council was advised that the proposed zoning provisions contained in the ordinance had received a favorable recommendation from the Plan Commission. Council President Kraft called for questions or comments from the public, and Jeanne Meredith, a member of the Clarksville Main Street Association, advised that the zoning change had the full support of the Association. A motion was made by Council Member Fisher to consider for adoption on its first reading at this meeting the proposed ordinance numbered 2008-Z-01. The motion was seconded by Council Member Isgrigg and carried by unanimous vote. A motion to adoption Ordinance 2008-Z-01 was made by Council Member Fisher and seconded by Council Member Isgrigg. Following discussion regarding various provisions in the ordinance regarding building appearance and color, the motion was carried by unanimous vote.
Department Reports… Administrative Assistant Trish Fraser announced that an auction of surplus items has been scheduled for October 4, 2008 and requested departments to provide lists of items which need to be included in the auction.
Approval of Claims… Accounts payable registers presented for approval consisted of Town pre-approved claims issued 7/21/08 through 7/29/08 in the amount of $341,981.26, Town current claims numbered from zero through 64 in the amount of $85,064.89, Wastewater/Stormwater utility pre-approved claim issued 7/23/08 in the amount of $12.57, Wastewater/Stormwater utility pre-approved claims numbered one through four issued 7/29/08 in the amount of $88,507.89, and Wastewater/Stormwater utility current claims numbered one through 19 in the amount of $176,632.16. A motion was made by Council Member Richert to approve the accounts payable registers presented. The motion was seconded by Council Member Isgrigg and carried by unanimous vote.
Adjournment… There being no further business to come before the Council at this time, on a motion made by Council Member Tetley, seconded by Council Member Popp and carried by unanimous vote, the August 4, 2008 meeting of the Clarksville Town Council was adjourned at 7:41 P.M.
Approved August 18, 2008
Clarksville Town Council
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