|
MINUTES OF A MEETING OF
THE CLARKSVILLE TOWN COUNCIL
HELD ON AUGUST 18, 2008
A meeting of the Clarksville Town Council was called to order on August 18, 2008, at 7:00 P.M. in the meeting room of the Clarksville Municipal Center Administration Building by Council President Paul Kraft, who chaired the meeting.
Council members present: Paul Kraft, Greg Isgrigg, Vicki Appleby, Raymond Richert, Don Tetley, Bob Popp and David Fisher. Council members absent: None. Also present at the meeting: Fire Chief Bob Hansford, Police Chief Dwight Ingle, Street Commissioner Donald Hansford, Town Engineer Tom Clevidence, Mike Otto representing the Town’s wastewater treatment facility management firm, Redevelopment Director Rick Dickman, Planning Consultant Sharon Wilson, Parks Superintendent Brian Kaluzny, Council Administrative Assistant Trish Fraser, Town Attorney Chris Sturgeon, Deputy Clerk-Treasurer Roberta McLemore, Natalie Isgrigg and Stacie Wolfe.
Approval of Minutes… A motion was made by Council Member Appleby to approve the minutes of the regular meetings of the council held on June 16, July 21, and August 4, 2008, work sessions of the council held on June 16, and August 4, 2008, and an executive session held on July 8, 2008. The motion was seconded by Council Member Isgrigg and carried by unanimous vote.
Approval of Ordinance No. 2008-G-03… Attorney Chris Sturgeon presented the Council with Ordinance No. 2008-G-03 for the vacation of a right-of-way pursuant to a petition filed by Jesse Ballew. A motion to consider ordinance number 2008-G-03 for adoption on its first reading at this meeting was made by Council member Isgrigg, seconded by Council member Tetley, carried by unanimous vote. A motion to adopt Ordinance numbered 2008-G-03 was made by Council member Appleby, and seconded by council member Isgrigg. Further discussion was held regarding bond requirements, with recommendation from Sharon Wilson saying that a bond or letter of credit should be obtained. Council member Appleby withdrew her motion to adopt Ordinance 2008-G-03. Council member Isgrigg withdrew his second to the original motion. Council member Fisher then made a motion to table the ordinance until a bond or letter of credit was received. The motion was seconded by Council member Isgrigg and carried by unanimous vote.
Public Hearing and Adoption of Resolution 2008-R-09… Town attorney Chris Sturgeon presented the council with a proposed Resolution numbered 2008-R-09, confirming an area of Eastern Boulevard to be an economic revitalization area. After no comments or questions were received from the public, a motion was made by Council member Fisher to approve Resolution 2008-R-09. The motion was seconded by council member Appleby and carried by unanimous vote.
Approval of Ordinance No. 2008-Z-02… Planning Director Sharon Wilson presented the council with a proposed ordinance numbered 2008-Z-02, advising that this ordinance was prepared at this time for a property that had been recommended by the Plan Commission in 2004 for a change in zoning classification however an ordinance for this rezoning was not presented to the Council for approval at that time. There being no discussion, a motion was made by Council Member Richert to approve Ordinance No. 2008-Z-02. The motion was seconded by Council Member Tetley and carried by a vote of six ayes and one abstention, with Council Member Isgrigg abstaining.
Request to Hang Banner on Eastern Boulevard… Jeanne Meredith, representing the Clarksville Main Street Association, requested the Council to approve a banner to hang on Eastern Boulevard during construction, so that the citizens of the town could be informed of the progress of the Eastern Boulevard construction project. Following discussion on what kind of banner it would be and where it would go, a motion was made by Council member Isgrigg to approve the requested banner for Eastern Boulevard. The motion was seconded by Council member Tetley, and carried by unanimous vote.
Request of Approval for the Purchase of a new Ladder Fire Truck… Council Member Tetley requested approval to purchase a new ladder fire truck through Crimson Fire, Inc., explaining that the cost of the truck would be $880,448, and equipment for the truck would be $153,770, for a total of $1,034,218 before any allowed discounts for prepayment amounts. Council Member Tetley recommended that a down payment of $500,000 be made from the Cumulative Fire Building and Equipment Fund with $153,770 of this amount being the total equipment cost and $346,230 toward the truck cost, and the balance due financed with a five-year lease-purchase plan. Mike Bowman, manager for Tower’s Fire Apparatus, answered questions for the council relating to warranties and the size of the engine on the truck. Following further discussion about what financing company would be used, the interest percentage, and how long it would take for the vehicle to manufactured, a motion was made by Council Member Tetley to approve the purchase of the new fire truck and equipment, with a down payment of $500,000 from the Cumulative Fire Building and Equipment Fund, and with financing of the balance due on the truck through Chase Bank. The motion was seconded by Council Member Richert, and carried by unanimous vote.
Approval on Contract for New Employee Handbook… Council Administrator Trish Fraser reported that Integrity HR had completed a study of leave time for the employees of the Town of Clarksville and had submitted a further proposal to revise and update the Town’s employee handbook for the amount of $5,650. A motion was made by Council Member Popp to approve the proposal for revising the employee handbook for the amount of $5,650. The motion was seconded by Council Member Isgrigg, and carried by unanimous vote.
Approval of Ordinance No. 2008-S-04… Town Attorney Chris Sturgeon presented the council with a proposed salary ordinance amending the 2007 salary ordinance for the police clerical positions. A motion was made by Council member Fisher to consider Ordinance No 2008-S-04 for adoption on its first reading, seconded by Council member Richert, and carried by unanimous vote. A motion to adopt Ordinance No 2008-S-04 was made by Council member Fisher, seconded by Council member Richert, and carried by unanimous vote.
Approval to Purchase Keystone Software for the Clerk-Treasurer’s office… Deputy Clerk-Treasurer Roberta McLemore came before the Council requesting approval to purchase Keystone budgetary, payroll and fixed asset software for the Clerk-Treasurer’s office for a cost of $24,750 for the three applications, including training. Mrs. McLemore explained that this change is proposed not only because the Town’s current budgetary and software supplier, Komputrol, is now concentrating on school software systems and their municipal accounting software is being phased out and will no longer be supported, but also because the wastewater billing office is utilizing Keystone software and the software compatibility between the utility and municipal applications will be beneficial for the staff. Mrs. McLemore reported that positive recommendations for the Keystone software had been received from other communities, and advised that this purchase falls under the provisions of 5-22-10-7 which states that software and services may be obtained without bids or proposals when only one source meets the agency’s reasonable requirements. Following further discussion regarding the proposed payroll program capabilities for tracking employee leave time, a motion was made by Council Member Fisher to approve the purchase of the recommended software. The motion was seconded by Council Member Richert and carried by unanimous vote.
Department Reports…
Stormwater… Town Engineer Tom Clevidence asked council approval for the purchase of metal ID disc and fasteners to identify the stormwater catch basins at a cost of approximately
$1,595.00, explaining that this project falls under the minimum control measures for public outreach and education, a requirement of the Town’s stormwater permit. Mr. Clevidence also advised the council of the department’s intention to get volunteers, such as Eagle Scouts or community organizations, to install the discs.
Town Engineer Clevidence also asked for approval to clean out two 60-foot stormwater pipes on the west end of Lewis & Clark Parkway, explaining that these pipes, which belong to the State of Indiana, are clogged and are the cause of the flooding problems in that part of Clarksville. Mr. Clevidence advised that Team Contracting had submitted a proposal for this maintenance project to be performed on a time-and material-basis at a not-to-exceed cost of $24,000. A motion to approve this project was made by Council Member Isgrigg, seconded by Council Member Appleby. Following discussion, the motion was carried by unanimous vote.
Redevelopment… Redevelopment Director Rick Dickman invited all present to attend the ground breaking for the Eastern Boulevard project scheduled to take place at the Clarksville library branch on Saturday, August 23rd at 10:00 a.m. with council members Kraft and Tetley giving speeches.
Council Comments... Council Member Popp wanted to recognize Vicki Conlin, the township assessor, who was in attendance.
Council Member Tetley wanted to thank the fire truck committee for their work on purchasing the new fire truck.
Council Member Fisher commented about the progress of the Clarksville Little League Park construction and encouraged everyone to stop by and take a look at it when they could.
Council Member Isgrigg thanked and congratulated the fire truck committee and to thanked the other council members for approving the project on Lewis & Clark Parkway.
Council Member Tetley reported that the Fire Department negotiations would start on the evening of August 19th.
Approval of Claims… Accounts payable registers presented for approval consisted of Town pre-approved claims issued 8/1/08 through 8/7/08 in the amount of $139,226.60, Town current claims numbered from zero through 78 in the amount of $152,375.37, Town and Wastewater/Stormwater utility gross payroll issued 8/1/08 in the amount of $341,854.93, Town and Wastewater/Stormwater utility gross payroll issued 8/15/08 in the amount of $256,069.30, Wastewater/Stormwater utility pre-approved claim issued 8/4/2008 in the amount of $5,000.00, Wastewater/Stormwater utility pre-approved claims numbered one through eleven issued 8/6/08 through 8/15/08 in the amount of $24,043.90, and Wastewater/Stormwater utility current claims numbered one through 31 in the amount of $159,331.89. A motion was made by Council Member Appleby to approve the accounts payable registers presented. The motion was seconded by Council Member Richert and carried by unanimous vote.
Adjournment… There being no further business to come before the Council at this time, on a motion made by Council Member Appleby, seconded by Council Member Richert and carried by unanimous vote, the August 18, 2008 meeting of the Clarksville Town Council was adjourned at 7:45 P.M.
Approved September 2, 2008
Clarksville Town Council
|